Create Rule in Outlook

Create a rule on a message

1. Right-click an existing message and select Rules > Create Rule.

2. Select a condition, and what to do with the message based on the condition.

   For example, to move messages with a certain title to a specific folder, select the Subject contains condition, select Move the item to folder, select or create a New folder, and then select OK.

3. When you're done creating the rule, select OK.

4. To use the rule right away, select the Run this new rule now on messages already in the current folder checkbox, and then select OK.

   The message now appears in that folder.

https://support.microsoft.com/en-us/office/set-up-rules-in-outlook-75ab719a-2ce8-49a7-a214-6d62b67cbd41